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Residential Community Living Standards

for
NYIT Housing in Manhattan


Community Living

Showing consideration for others and respect for college and personal property are the basic foundations of community living. The success of a residential community and the learning that takes place in this environment depend on the willingness of residents to accept responsibility for their behavior, decisions and actions as community members. Residents are expected to be aware of how their actions - be they written or spoken words, sounds or public displays of visual material - may make a person or group feel harassed, intimidated, discriminated against or in some way create a hostile or unwelcome living/learning environment. In keeping with this expectation, the Office of Housing and Residential Life holds as an important value the ability of community members and staff to support the diverse range of student needs and experiences. Included in this range of needs and experiences are the following: the right to privacy, an atmosphere conducive to study, the protection of personal and public property, respect for the needs and values of each individual, and freedom from discrimination and harassment on the basis of race, color, creed, religion, national origin, gender, age, disability or sexual orientation.

Alcohol

In accordance with the Student Code of Conduct, consumption, possession, distribution, use, sale or supply of alcohol in open or closed containers on any NYIT property, including grounds, residence halls, athletics fields or as part of any college activity is prohibited.

Guidelines for Alcohol Sanctioning

The following recommended sanctions are to act as alcohol sanctioning guidelines for Residential Services. However, sanctions are determined on a case-by-case basis, and tailored to assist in the development, growth and learning of the individual student. As with any disciplinary process, students have the right to appeal any decision or sanction rendered by a judicial body of NYIT.

The guidelines are as follow:

Alcohol Containers

Alcohol containers (whether full, empty or decorative) may not be possessed in college residence halls.

Bicycles

It is not recommended that a student bring a bicycle to Manhattan as there is a limited amount of space. If a resident brings a bicycle into the residence hall, the bicycle may not be parked or stored in the hallways, restrooms, lounges, entry ways or in any area other than the resident's room. The owner is responsible for any damages caused by bringing the bicycle into the residence hall.

Cancellation Policy Before Occupancy

After July 1, students and prospective students who contract for housing for the full academic year contract period and subsequently decide to withdraw will be charged a $300 contract liquidation fee. After Jan. 1, students and prospective students who contract for housing during the contract period and subsequently decide to withdraw will be charged a $300 contract liquidation fee.

Cancellation Policy after Occupancy Commences

Students who have submitted the housing application and who have commenced occupancy in NYIT residence halls will be held responsible for fulfilling their obligation under the contract. Occupancy commences upon issuance of the room key to the student. A residence hall student who withdraws from NYIT housing while remaining a student will be obligated to pay in full for the contract period.

Residence hall students who withdraw from NYIT will be charged, on a percentage basis, in accordance with the NYIT refund policy below. Additionally, there will be a charge of $300 as a contract liquidation fee.

During first week of classes 75 percent refund
During second week of classes 50 percent refund
During third week of classes 25 percent refund
During the fourth week of classes and after no refund

If a residence hall student graduates during the contract period, the contract shall be terminated. Residence hall students graduating during the contract period must complete and submit to the Office of Housing and Residential Life a termination form by Dec. 1 in order to avoid the $300 contract liquidation fee.

If a residence hall student has a medical concern, chooses to study abroad, is withdrawn academically by NYIT or is required to teach or co-op outside of a 50 mile radius of the residence halls, during the contract period, the contract may be terminated by the student and/or NYIT. Residence hall students who wish to withdraw from housing must complete and submit to the Office of Housing and Residential Life a termination form by Dec. 1 in order to avoid the $300 contract liquidation fee. Official documentation to support the student’s withdrawal from housing must also be provided prior to Dec. 1. Residents who are removed from housing due to a judicial sanction will not receive a refund of their housing charges.

If an extraordinary and unforeseen circumstance exists and all avenues of resolution have been exhausted, a student may file a petition for release from the housing license. (Roommate conflicts, finding “preferable” housing, and/or not being assigned to your first choice accommodation are not valid reasons for release). If the petition is approved, refunds will be prorated based upon the number of weeks lived in housing up to the effective date of release, (even is you did not check into or you vacate NYIT housing before the approved effective date.)

Candles and Incense

The possession and or use of candles, incense or any “open flame” receptacles is not permitted in college residence halls.

Confiscation

Items that are prohibited or that pose a danger to safety are subject to confiscation, and the student responsible may be subject to disciplinary action. Students will be given a time to retrieve confiscated items in order to take the item home. Confiscated items that are not retrieved within the specified timeline will be discarded.

Cooking

Approved combination microwave/refrigerator (micro-fridge) units for food preparation are permitted in all college residence halls. UL listed refrigerators no larger than 5 cubic feet, 36 inches in height and 1.5 amps are also allowed. For fire safety considerations, however, George Foreman Grills, hot plates/pots, toasters or toaster ovens are not permitted in student rooms. Only “to go” coffee makers without exposed heating plates and with auto shut off features are allowed in student rooms. Some buildings have designated cooking areas or kitchenettes for the preparation of food. Students are expected to clean the kitchen area after use and not leave the kitchen while food is cooking.

Gas barbeque grills are not allowed in residence halls. There is no area at Clark or Riverside residence halls where students are permitted to barbecue. Grills are also prohibited in Riverside and Central parks.

Riverside

A central kitchen is located on each floor. Students may provide their own UL listed 5 cubic foot refrigerator (maximum) and microwave oven or lease them from the front desk for $75 per semester.

Clark

A community kitchen is located on the ninth floor of Clark. All rooms in the Clark come with a refrigerator and microwave.

Check Out

When checking out of a room at the end of the semester or at any time during the semester, residents must make an appointment with their resident assastant (RA) to check out properly.

Residents must:

A student who fails to check out of his/her residence by the closing date and time may be subject to a late checkout charge. If a student is checking out at any time other than the scheduled checkout period at the end of the semester, he/she must go to the Office of Housing and Residential Life and complete a housing termination form.

Upon checkout it is recommended that you contact the post office as well as any vendors to arrange for mail to be forwarded. If you are not registered for the summer or fall semester, your mail will be returned to sender.

In addition to occupancy, check-in/check-out policies and procedures of the Office of Housing and Residential Life of NYIT, be sure that all the furniture provided is in its original place and in good condition. Schedule an inspection of your room through an RA for the day before or the day of your departure. Return your room key card to the front desk when you leave.

If the room has sustained damage beyond usual wear and tear, the cost of repairs will be charged to you. The following prices will be used in determining financial liability for damage caused.

Riverside:

Air conditioner $300
Bathroom mirror $50
Bed frame $100
Box spring $125
Carpeting - replacement $300
Carpeting - cleaning $50
Desk chair $75
Cleaning (general) $50
Desk replacement $200
Dressing cabinet $200
Lamps/shades $30-$60
Lock change $50
Mattress $125
Night stand $100
Refrigerator $250
Smoke alarm $45
Remote control $50
Television $300
Telephone $50
Improper check out $50
Unit key $50
Walls (repairing and/or painting) $200
Window shade $20-$40

Clark

Exterior Entrance Door  
Room sign $75
Electronic key lockset $400
Door defacement (inside/out) $100
Peephole $25

Interior Entrance Door		  
Fire evacuation sign $50
Fire safety notice $40

General Room		  
Smoke detector device $75
Overhead lighting fixtures $100
Wall plastering and painting $250
Ceiling plastering and painting $250
Base molding $150
Internet/phone jacks $100
Front door saddle $85

Bathroom		  
Bathroom door $150
Bathroom door knob $50
Bathroom door saddle $85
Bath/wainscot/floor tiles $50
Shower rod $25
Shower fixtures $350
Showerhead $90
Basin $225
Faucets/knobs/fixtures $150
Medicine cabinet $250
Mirror $50
Shelves $25 per shelf
Light fixtures $100
Electrical outlets To be determined by electrician
Toilet flush meter $150
Toilet seat cover $25
Toilet $200
Toilet paper roll dispenser $25
Towel rod $35
Tub $800

Bedroom		  
Carpeting single unit $450
Carpeting double unit $600
Carpeting large double/triple unit $900
Drawers for beds/desks/nightstands $60
Night stand $197
Desk $299
Key doard tray $30
Captain's bed $599
Mattress $139
Chair $84
Television $400
TV stand $279
Remote control $25
Cable/fittings $5
Telephone/Internet jacks $30 per jack
Blinds $45-60 per blind
Window panes $250
Air conditioner knob $10
Air conditioner filter $10
Refrigerator $330
Shelving $75
Wardrobe $459
Floor lamp $25
6 cubic foot refrigerator $329
8 cubic foot refrigerator $450
Microwave $69

Closet		  
Door $150
Door knob $50
Rod $25
Shelves $25 per shelf

Damage Policy

Damage may lead to curtailment of services, loss of ability to make repairs, and/or increased room rates. The actions of individual residents have a profound impact on the community as a whole. In light of this, NYIT has established the following measures of accountability for damage incurred to college residences.

  1. Room occupants are required to complete a room inventory form after they check in and return the completed forms to their RA or the RA office. The inventory form should be completed accurately as it will be used to assess the condition of the room during or after the checkout process. The cost of repair or replacement of college property damaged since the completion of the inventory form will be charged to the room resident(s). Room furnishings must be in their proper location at checkout.
  2. Students are expected to behave in a manner that is respectful of the environment in which they live and that reduces the risk of damage occurring.
  3. Damage may be classified as either accidental or malicious. Accidental damage is damage occurring through unintentional, chance happenings. Malicious damage is damage occurring through intentional happenings, happenings related to alcohol use or through disruptive behavior resulting in damage. Damage includes any occurrence that necessitates surplus and/or unreasonable custodial and/or maintenance services.
  4. While students are liable for all damages to college residences resulting from negligence, vandalism, accidents or misuse, in the case of malicious damage, disciplinary action, as well as financial restitution, may be initiated.
  5. Charges for damages beyond normal wear and tear will be assessed upon final inspection by the Director of Housing and Residential Life or management of building. Final inspection is conducted after the residence halls close.

Damages in Student Rooms

Charges for damage to individual student rooms will be the responsibility of:

Common Area Damages

A common area is defined as any space other than individual student rooms (for example: hallways, stairwells, elevators, lounges, kitchens, bathrooms, lobby areas, etc.). Charges for damage to common areas in a College residence may be the responsibility of:

The building supervisor of the residence in conjunction with the residence hall council, and facilities staff will determine the appropriate action to be taken related to common area damages.

Replacement Cost for Damage or Loss

It may be necessary to bill students for damages, misuse, or loss of items. See the damage charge list under the “Check Out” section.

Damage to or Loss of Personal Property

The college does not assume responsibility for residents' or other person’s loss of money or valuables, or for loss of, or damage to personal property for any reason. The college recommends that all resident students contact an insurance carrier concerning the availability of protection against such losses. Brochures and applications for insurance protection are available in the Office of Housing and Residential Life or from your RA.

Delivery Service

All residents must pick up their food, laundry and other deliveries in the lobbies. The delivery service will not be allowed in the building.

Drugs

The use and/or possession and/or provision of a place for the use of illegal/controlled drugs is governed by local, state and federal laws. All cases or evidence of use, possession, cultivation, or sale of drugs or evidence of use, possession, cultivation, or sale of drugs in College residences will be handled by the appropriate law enforcement agencies and reported to the Office of Housing and Residential Life.

Electrical Appliances and Equipment

Limitations in the availability of power to each room as well as concern for fire hazards place restrictions on the types of equipment allowed in student rooms. Residents will be held responsible for ensuring that their electrical appliances and electronic equipment conform to the following guidelines:

Elevators

Use of the elevators may be limited on occasion in order to accommodate residents or guests with a disability, the moving of belongings or for emergencies. Use of the elevators is a privilege, and students are expected to make use of them in a responsible, safe and respectful manner. In keeping with this expectation, tampering with the alarm, misuse or defacing of the elevators, or entering the elevator shaft is prohibited.

Explosives, Fire Arms and Weapons

Explosives, firearms, fireworks, firecrackers and similar devices, and weapons of any kind create a potential safety hazard and, therefore, the use or possession of these items is prohibited in college residences. Weapons include, but are not limited to, knives with blades over three inches, guns, pellet guns, paint guns, bows and arrows, machetes, ninja stars, nun chucks, grenades, swords, etc.

First Year Experience Program

As part of the first-year experience, the building staff are encouraged to provide programming and educational activities geared to the new student. Throughout the semester the resident assistants in these buildings will work together to put on programs that the first-year students are highly encouraged to attend. Programming topics may include, but are not limited to: your first semester, getting involved, going back home, drugs and alcohol issues and self-esteem issues.

Fire Safety Policies

Fire Drills/Alarms and Evacuation

Fire drills are scheduled periodically during normal working hours in college residences in compliance with state and local regulations. Every time the fire alarm sounds it must be treated as a real fire, and you must evacuate immediately. All persons must vacate the residence any time the fire alarm is sounded or an emergency situation arises that requires the evacuation of the building. When evacuating the building, individuals must stand at least 15 feet away from the building being evacuated. All individuals in the building must follow the directions of the staff and other emergency personnel and may not re-enter the building until the RA, building supervisor, campus security or police gives permission. College, state or city officials may enter rooms to verify evacuation of residents.

Fire Safety Equipment

Fire extinguishers, smoke detectors and fire alarm systems are there for the well being of the residents and should be treated with care and respect. Smoke detectors in student rooms are not to be disconnected under any circumstances. Tampering with fire safety equipment is a violation of the Student Code. Students found responsible for tampering with any equipment (e.g., pull stations, fire extinguishers, smoke detectors) will be subject to disciplinary action and possible criminal action.

Removal of Fire Hazards

The college reserves the right to eliminate all potential fire hazards in any residence, if deemed necessary or appropriate by a college official, or by other authorities that have jurisdiction.

Fire and Emergency Procedures

The building has a computerized fire warning system and trained fire/security personnel on the premises. During the course of the year, fire drills will be held in accordance with New York City regulations, as well as monthly inspections and maintenance of all fire related equipment. In the event of a fire or other emergency, notify the front desk representative immediately. Act promptly for the safety of all residents. Do not try to fight a fire, but take action to get residents out of the building. If a fire alarm sounds, please vacate the building immediately. When exiting the building use the fire stairs directly to the street. DO NOT TAKE THE ELEVATORS! Assemble across the street and maintain absolute silence so instructions can be heard. Wait until the appropriate officials indicate that you can re-enter the building.

If possible, before leaving your room:

Creating a false fire alarm or smoking in any public area, which can cause fire, within the Riverside and Clark residence halls shall lead to disciplinary action that will likely result in eviction and termination of housing privileges. All students must evacuate all rooms in the event of a fire alarm. Students must follow all fire alarm and emergency evacuation procedures as outlined in the NYIT Student Handbook and Residential Community Living Standards.

As a resident, you are strongly advised to maintain fire/theft insurance. You can usually add your possessions to your parents, homeowners or tenant homeowner’s insurance policy through a rider or contract with a carrier sponsored by NYIT. Your RA and their supervisors have information on the NYIT sponsored fire/theft insurance carrier.

Furniture

Each student is provided with a standard twin bed, dresser, smoke detector, armoire/closet, desk and chair. Residents may not add furniture, and furniture may not be taken out of a room without the consent of the building supervisor.

In Manhattan, each student room is provided with one to two standard twin beds or bunk-able unit, dresser, smoke detector, telephone (at the Riverside only), electronic lock, desk, chair, television (with basic cable service at Riverside and standard cable service at Clark), wall-to-wall carpet, window shades, air conditioning and private bathrooms. Residents may not add furniture, and furniture may not be taken out of a room without the consent of the Riverside Terrace/Clark residential services staff.

All furnishings must be returned to the original position in the room during the final exam week of the semester the student is checking out of the room or when the student checks out of the room during the semester, whichever is earlier.

Lofts

Lofts are not permitted in the Riverside or Clark residences.

Water Beds

Water beds are not permitted in college residences because of weight restrictions in the halls and possible water damage to the buildings.

Mercury Thermometers

Mercury thermometers are prohibited in all residential buildings as they pose a serious health and safety hazard if broken.

Guest and Visitation Policy

Residence hall policies and procedures related to guests and visitors exist to allow residents to have guests in a manner that does not infringe upon the comfort or rights of other residents and maintains an appropriate level of safety and security in the residence halls. The following general policies apply to all guests.

  1. A person is considered a guest if he or she is not registered through the Office of Housing and Residential Life to occupy the specific residence hall room. A guest is also defined as a resident student that is in any room other than their assigned room.
  2. Regardless of the length of his or her stay, the guest is expected to abide by all college and residential policies, procedures, regulations and standards.
  3. The host is responsible for the actions of his or her guests at all times. The host will be held accountable for any violation that his or her guest may commit.
  4. There may be special times of the year, such as semester breaks, summer sessions and exam periods, when the guest and/or visitation policy may be restricted or modified. Residents will be notified of guest policy modifications for interim periods.
  5. Guests must have a valid photo ID in order to be registered.
  6. Guests must not be listed on the college or campus access restriction (PNG) list.
  7. Any consistent violation of the guest and visitation policy may warrant disciplinary action.
  8. Cohabitation and living or allowing another individual to live in a space to which he or she is not assigned is not permitted.

Short-Term Guests

Provided there is no unreasonable interference with the rights of a roommate/s, a resident may have a short-term guest (one who stays for a few hours but not overnight) at any time. The following procedures and conditions must be met:

  1. It is the responsibility of the host to meet his or her guest at the main entrance of the residence hall. The host must remain with that person at all times when the guest is in the residence hall. Short-term guests must sign in with the desk staff and leave photo ID. No student may sign in a guest for another student.
  2. A resident may have no more than twice the occupancy plus one person in their room at any given time.
  3. Children are not permitted in or around the residence halls at any time.
  4. Short-term guests are only allowed in the residence halls until 2 a.m.

Overnight Guests

Provided that there is no unreasonable interference with the rights of a roommate, a resident may have an overnight guest (one who stays for longer than a few hours and/or sleeps in the room overnight). In the interest of the rights of roommates and other hall residents, there are limits to the duration and frequency of such visits. Overnight guests must follow the same procedures and conditions met by short-term guests, as outlined above. In addition, the following procedures and conditions must be adhered to.

  1. A resident may have an overnight guest no more than two consecutive nights or 20 days total during the semester.
  2. A guest may not stay in more than one room in any seven-day period.
  3. Individuals under the age of 18 are not permitted as overnight guests. The residence halls are not equipped to meet the needs of infants or children.
  4. A resident may have an overnight guest no more than two nights in a seven-day period.

Extended Stay

In some situations, a guest may need to stay for longer than the time periods stated previously. A request for permission for an extended stay must be submitted to the Office of Housing and Residential Life 48 hours prior to arrival of guest.

Harassment

As defined in the Student Code of Conduct, harassment directed at any individual will not be tolerated in college residences.

Intersession/Vacation Policy

Residence hall charges are based upon a standard 15-week semester, as approved by the NYIT Academic Senate and Board of Trustees. Students are only permitted to occupy the residence halls during the recognized semester. Students who have academic internships, scheduled classes, live a great distance from campus, or athletes must provide written documentation to the Office of Housing and Residential Life in order to receive permission to remain in the Residence Hall. All other residence halls are closed during all scheduled break, vacation and summer session periods.

Keys and Identification Cards

The proper use of keys and identification swipe cards are extremely important in providing security within the residence halls. Keys/identification cards are for personal use; students are not to loan, share or give their room keys/key cards/identification cards to anyone else. Keys/key cards/identification cards may never be borrowed or used by anyone other than the resident to whom they are assigned. All keys/key cards/identification cards are the property of the college and must be returned when a student checks out of the room or at the request of the building supervisor. Students are expected to return all room keys to the appropriate residence hall staff person as part of the normal check out process.

In Riverside and Clark, students must present their NYIT ID card to the security guard before being admitted to resident floors.

Kitchens

Both Riverside and Clark residences offer shared kitchens. It is each individual student's responsibility to keep the kitchens clean. Students are expected to be in the kitchen while their items are cooking; Do not leave any cooking items unattended!

Lock Changes

In the event that you or your roommate(s) lose your keys/key cards, a lock change ($50) will be requested. The student who lost the keys will be responsible for paying the lock change fee.

Lock Outs

Please contact the front desk or RA on duty for lock outs.  You must be prepared to present valid identification.

Lost Keys

Students may pay for a new key card and lock change at the front desk in Riverside and in the EHS Office at Clark.

Lounges and Common Areas

Every residence hall contains a variety of common area spaces. Some are designated study lounges, while others are used for program events and meetings. Residents wishing to reserve space in a building must contact the supervisor of the residence. All lounge furniture and wall hangings should remain in the assigned location for use by all community members. Lounges are not to be used to provide overnight accommodations for guests. Please be respectful of other residents using this room and help maintain the area by cleaning up after yourself.

Mail and Package Delivery

Riverside and Clark residents may pick up their packages and mail at the front desk, mailbox or security desk, 24 hours a day, seven days a week.

To receive mail at Riverside:

Your name
Room number, Riverside Terrace
350 W. 88th St.
New York, NY 10024

To receive mail at Clark:

Your name
Clark Residence, room number
55 Clark St.
Brooklyn, NY 11201

Musical Instruments

Since different musical instruments can be played at different volumes, some may not be appropriate for use in the residence halls. Acoustic guitars, non-amplified electric guitars and electronic pianos are some examples of instruments that can be played at a reasonable level and are therefore permitted in the residence halls.

Maintenance

All maintenance requests must be reported to the front desk at Riverside and submitted online at Clark (please see RA staff for instructions). The maintenance staff will not respond directly to student requests for work to be done in their rooms. Residents should never attempt to make repairs themselves. Students may not exchange or remove furniture from their rooms unless given written permission by building staff (front desk at Riverside, EHS Office at Clark). Furniture removed without the permission of the residence staff will be considered missing requiring student billing for replacement.

Maintenance Requests

All concerns regarding building maintenance and/or repairs should be brought to the attention of your RA and/or building supervisor by filling out a work order. When submitting a maintenance request you are giving consent for the facilities staff to enter your living space. Requests must be clearly identified and the problem fully explained on the work request, which can be obtained at the RA office or Office of Residential Services.

Performance of Duty

College officials reserve the right to enter a student's room, locked or unlocked, at any time it is deemed necessary for immediate resolution of policy violations, addressing disruptive behavior, maintenance problems, illness, hazards and other similar emergencies or potential crises.

Personal and Community Expectations

In order for safety measures to be effective, students must make proper use of their features. Residents are encouraged to lock their doors when leaving the room for any reason and while sleeping. Residents are also reminded that propping open exterior doors for any reason is also a safety hazard since it may allow unwanted visitors access to the building and is a policy violation subjecting the resident to disciplinary action. Residents may not allow others to enter the residence via any locked door other than the main entrance.

Personalizing Your Living Space

Students are encouraged to add personal touches to their rooms that make their living areas more comfortable. Balancing this need for comfort against the need to maintain a safe living environment can sometimes be difficult. To assist you in this process, the criteria for maintaining a safe living environment are outlined below.

Wall and Door Decorations

Please make your room feel more at home by putting posters and pictures on the walls. White adhesive putty is the most recommended way to do this. Avoid two-sided tape or colored putty as it leaves residue that you will have to remove at check-out or risk being charged.

Decorations

In an effort to maintain an environment that is safe and free of potential fire and other life safety hazards, residents are asked by the Office of Facilities/Empire Hotel Group and Educational Housing to adhere to the following decoration guidelines within the residence, be that within their own rooms or within the common areas of the building.

General Requirements

Lighting

Christmas Trees

Pets

Pets are not permitted in college residences, including student rooms, except fish in an aquarium no larger than 20 gallons. Electrical aquarium accessories must be unplugged during extended vacation periods. If any unauthorized pet is kept in a resident’s room, disciplinary action will be taken, and a cleaning fee may be charged to that resident.

Posters, Flyers and Advertising

Distribution of announcements and posters in college residences must be approved by the Office of Housing and Residential Life. Materials approved by the Office of Housing and Residential Life for announcements or posting in the residence must be submitted to the building supervisor. Approved posters, flyers and advertising may be distributed within a residence hall only by persons employed by the Office of Housing and Residential Life.

Quiet and Consideration of Others

The college strives to provide its residents with a living environment that is conducive to learning. Residents and their guests are thus expected to respect the rights of others with regard to quiet for studying, sleeping and individual lifestyle choices. Quiet hours and courtesy hours are the vehicles for achieving this environment. In each residence, a program of quiet hours is established initially by the supervisor of the residence. That program of quiet hours must fulfill the following minimum requirements:

  1. Sunday through Thursday: Quiet hours must begin no later than midnight and continue until at least 9 a.m.
  2. Friday and Saturday: Quiet hours must begin no later than 2 a.m. and continue until at least 11 a.m. (Note: Specific quiet hours for each hall may be adjusted within the minimum guidelines at the first hall council meeting. The established hall quiet hours can be reviewed at any time when deemed necessary by residents of each hall within the established guidelines listed above.)
  3. Twenty- four hour quiet hours are in effect at all times during final exam periods. These quiet hour will begin at midnight the Sunday prior to the final exam period and continue until the residence closes at the end of the semester. No alterations of the 24-hour policy during finals week are permitted.

During quiet hours, the noise level in the living unit must be kept at a minimum. Music, talking or other sounds are too loud if the sound can be heard by neighbors, in the corridor, or outside the building. At no time is a person to create a disturbance or noise that disrupts the activities of another person within the residence. All requests for quiet are to be immediately complied with by discontinuation of the activity causing the disturbance or noise. In the spirit of community, stereo speakers and stereos must not be directed out the windows/doors or used outside the residence. The use of headphones is also strongly encouraged. Repeated disregard for the noise level in use of sound equipment may result in the removal of the equipment from the student room.

Courtesy hours, defined as hours of reasonable quiet, are to be maintained at all times, even during those times not designated as quiet hours. During courtesy hours, residents are expected to keep noise and activities at a level that will not disturb neighboring residents, including those living on other floors. All requests for quiet are to be immediately complied with by discontinuation of the activity causing the disturbance or noise. Residents are expected to anticipate and respect the needs of other students; specifically, the need to live in an environment with minimum annoyances or obstacles to academic pursuits and student wellness.

Residence and Room Environment

Residents are expected to treat all residence hall common spaces and individual rooms with respect and care and may be held accountable for damages, other than normal wear and tear, found in the room/suite. In order to protect the health and safety of all residents, it is expected that all rooms be kept at an acceptable level of cleanliness.

Roofs and Ledges

Safety concerns restrict access by students to roofs and ledges of college residences. Access to roofs and ledges is prohibited outside of their use as fire evacuation routes. In addition, radio and television antennae, satellite dishes, or similar devices are not permitted on the roofs, ledges or any building exterior. Students found on roofs may be subject to disciplinary action.

Room Changes

Room changes are the last resort for roommate conflicts. New York Institute of Technology maintains the philosophy that students need to learn to live with one another in a residential environment. This may be difficult at times due to individual differences among roommates. Residence hall staff has been trained to deal effectively with roommate conflicts. Room changes may result once there has been an attempt by both roommates to resolve the conflict. These room changes will occur only with the approval of the assistant director/associate director or director of housing and residential life and his/her designee.

Room changes, including moves made within the same buildings, must be initiated with the supervisor of the residence prior to moving. Room changes between college residences must be initiated with the supervisor of a residence before a new room assignment will be offered. A short period is established at the opening of each semester during which no room/suite or residence changes are made. Requests for room assignment changes will not be honored for reasons involving age, race, ethnicity, color, national origin, sexual orientation, disability or religion.

Room Change Procedures

The Office of Housing and Residential Life will consider room change requests after the second week of the semester. If the student wishes to change rooms at that time, he or she must obtain and complete a room change form and submit it to their HRA/assistant/associate or director of housing and residential life for approval. If the student wants to move to another residence hall, they also need to gain the approval of the supervisor of that building. Unless permission is granted otherwise, students must complete the room change and physical move within the room change period and no later than the end of the third week of classes. A student may only move to their new room after officially checking-out of their original room. Students must make an appointment with their original resident assistant and/or their new resident assistant in order to successfully complete the checkout and check-in process. Failure to follow the room change and official check-out/check-in process will result in student billing.

Unauthorized Room Changes

Unauthorized room changes are defined as those room changes that occur without prior authorization from the residential staff. Due to the administrative needs of the college and emergencies that may arise, it is essential that an accurate housing roster be maintained. An unauthorized room change also may occur if the student does not follow proper procedures. Students who make an unauthorized room change may be subject to disciplinary action and may be assessed a fine. Students will be responsible for any damages found in the room where the illegal room change occurred.

Room Consolidation

At the end of the room change period, all students who do not have roommates may be consolidated. The applicants of partially-empty rooms will be brought together to make a full room. This means that some students will be reassigned. Where possible, the reassignments will be done within the same floor and building, but this cannot be guaranteed.

If during the course of the semester, one student moves out of a room, the student remaining in the room may be required to accept or find a roommate or be assigned to another room. If a situation occurs such that there is no student to place in a partially occupied room, the occupant will likely be charged the normal room rate only.

Room Entry

College officials, including Office of Housing and Residential Life staff members, are authorized to enter, search and/or inspect student rooms and public rooms in the residence halls.

Room Inspections

The college reserves the right to enter and inspect rooms for the purpose of:

The time and date for building inspections will be posted at least 24 hours in advance. The fire marshal will make regular inspections to all buildings, kitchens.

Room Searches

Searches of student rooms by college officials shall be authorized and conducted under one or more of the following conditions:

Roommate Agreements

Since sharing living accommodations is a new experience for many students, all roommate pairs will be asked to complete a roommate agreement. This agreement encourages honest and open communication between roommates, and establishes agreement for standards to be followed in the room. No agreement is permitted to contain clauses that allow for the violation of any college or housing and residential life policy. If assistance is needed in establishing this agreement, you are encouraged to meet with your resident assistant or hall staff. Since the needs and routines of roommates change during the year, it is recommended that the roommate agreement be modified as needed.

Smoking

No smoking is permitted in Clark or NYIT housing at Old Westbury. Some Riverside rooms are designated for smoking. Students who are registered for a non-smoking room may not smoke in those rooms. No students are to smoke in any common areas; this includes but is not limited to hallways, stairwells, elevators, kitchens and lounges. When smoking outside of the building, you must be at least 15 feet from doors and windows.

Soliciting

Soliciting in residences is not permitted. Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for, or membership in, any group, association or organization and includes door-to-door canvassing. Soliciting/selling includes conducting a business in a college residence such as baby-sitting or selling such items as cosmetics, magazines, bagels, candy bars, etc. Advertising signs, posters and fliers may not be distributed or posted in college residences. Fundraising events/soliciting are not permitted in residences unless authorized by the director of housing and residential life or his/her designee. Selected sales of fraternity/sorority jewelry and supplies may be approved by the director of housing and residential life or his/her designee.

If there is an unfamiliar person in your building who is soliciting items, please call campus security immediately to have them removed from the building.

Storage

Storage is not available in any NYIT residence halls. Property left in a room will be discarded, or student will be responsible for occupancy charges.

Telephone Services

Per college policy and applicable law, it is unlawful to obtain or attempt to obtain telecommunication services by use of a false, fictitious or counterfeit number. It is unlawful to charge telephone calls to the telephone number or credit card number of another person without valid authority. Avoiding or attempting to avoid payment for telecommunication services by use of any fraudulent scheme, device, means, or method is prohibited by law and by college regulations. Criminal prosecution and/or disciplinary action may be taken. Students are responsible for any long distance calls made from the telephone line in their room.

Trash

All trash must be taken to designated trash areas and separated into appropriate containers located in these areas. Trash may not be taken to or left in the lounges, outside building doors, rest rooms, recycling areas, containers, or hallways. In all college residences, trash must be removed from the building and placed in the dumpsters provided. Failure to do so may result in disciplinary action.

Use and Misuse of Equipment or Property

Expectations and standards for behavior in college residence communities are outlined in these Residential Community Living Standards. When resident behavior does not meet these standards, residence staff will address the behavior with the resident. When appropriate, staff will provide notice to residents on misuse of equipment or property and residents will be given the opportunity to rectify the situation prior to fees being assessed. Charges for items vary depending on the scope of the loss, damage, or mess. The amount to be charged to the resident is determined by the supervisor of the residence in conjunction with custodial and maintenance personnel.

Windows

Window screens, stoppers and storm windows may not be removed at anytime. Outside window sills must be kept clear of all objects. No objects may be thrown from the window under any circumstances. Students are not permitted on window ledges at any time.

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